How to set up a conference room?
The conference room is the heart of any business. The most important decisions for the company are discussed and made here. With its vast range of uses, it's no wonder why so many businesses invest in modern conference room installation. But in addition to purchasing expensive equipment, you also need an experienced person who can set it up.
Video meetings may interrupt, audio may be late, presentations may freeze when switching slides, and turning on the speakerphone mutes audio from the projector. All this is a consequence of the incorrect conference room setups, which will surely reflect on the results of the event. Without proper setting up a conference room, it turns into expensive rubbish.
Conference room equipment setup
The fancy conference room is a multifunctional premise designed for conferences, meetings, and presentations. The benefits from the events are largely determined by the level of technical support of the conference room. Therefore, it is worth thinking about the necessary equipment, as well as its correct installation and maintenance:
- Furnishing (big table, and high back chairs);
- Air conditioning system and heating;
- Internet connection;
- Video equipment (interactive panel and projector for conference room);
- Sound system (speakerphones, a system for simultaneous translation);
- Conference room control panel, switching, and distribution, voting system.
Room setup conference style
To get a sense of what you'll be working with, it is important to take a look at the kinds of things you will likely be using the conference room for. If you are planning on holding a large conference, there are many different conference room setup options for the layout and size of the meeting room.
- U-shaped seating arrangement;
- T-Shape - arrangement;
- Hollow square arrangement;
- Lecture room style;
- Banquet style.
To be on the safe side, try to get a few large screens for your video and audio needs and check the conference room video setup. If you plan on having multiple conferences in a row, you might want to consider getting more than two video screens so that you can switch between them to make the most out of your video conference needs.
Once you have decided on the type of conference room you need, you can then begin your search for different companies for your meeting room configuration.
Choosing a conference room setup services
These days there are many meeting room setup options that are both affordable and effective. There are many companies and contractors that specialize in the design and setup of all sorts of conference rooms.
You should check out the Fee4Bee website to find such companies in your city and see what do they offer for the conference room setup and what kind of references they have. Make sure you check out their rates before you agree to entrust them to your conference system.
Meeting room set up cost
While you are looking at prices for the conference room setup, make sure you know how much it will cost. A meeting room is an important part of your business, but you probably won't want to spend all your money on it. Once you have decided on the size of the conference room and its purpose, it will be easier for you to choose the right equipment and contractor for the meeting room setup.
At this stage, it is important that you know what the average conference room setup cost will be and if you can afford it. On average, the price of conference room setting up services ranges from CAD $600 to $1800. If you are planning a large conference room configuration, then be ready to pay up to CAD $5000.
Then you can find a service for setting up a conference room. In most cases, you can get quotes from several companies to make an informed decision. On the Fee4Bee, some contractors will give a discount to businesses or organizations that use their conference rooms setup services more than once. So if you are thinking about frequent conference set up, make sure to check for this.